The minutes of board meetings are an essential aspect of good governance. They that every discussion is recorded and decision. The secretary of the board or someone else assigned to this task is typically the person responsible for taking minutes during a meeting.

The person who is taking minutes of meetings must be in a position to listen and record the entire discussion, even when some directors are debating a topic or arguing over each other. The minutes can also be scrutinized by a judge should the company be sued and therefore must be as impartial and objective a possible.

Note the date and time of the meeting. This information is required to organize your minutes document after the meeting, and helps readers to locate information quickly. It is important to note whether the meeting was a regular one or a special one. an emergency, or an executive session.

The list of attendees at the meeting, including the presiding officers and board members, as well as non-voting participants, such as staff or guests. A clear record of who was present is vital, especially for recording meetings that are conducted remotely.

Include a brief overview of each agenda item, along with an introductory paragraph or two that mentions the major topics of discussion and any major decisions made. It is important to avoid providing too much detail However, it’s important to not overdo it. A detailed book can overwhelm readers and make it hard to comprehend the direction of the company.

http://www.aboutboardroom.com/what-is-meeting-management-software/