The most effective virtual data room pricing is transparent and based on project size and duration. Some providers charge per web page, while venture capital fundraising others provide a fixed number of user licenses and storage and some even offer a monthly subscription for unlimited access and usage.

For instance Investment banking firms often participate in M&A transactions that last for 10 months or more. They typically require 50GB of storage and 15 users. With a per-page data room pricing solution the total cost for such a project would be $60,000. A service that offers a flat-rate for the entire project can save you as much as $35,000.

A typical pricing model is to charge a certain amount of storage per user, and then add a charge when the limit is exceeded. This can be a good choice for smaller text files but isn’t ideal for large image files or video recordings.

The top virtual data rooms place value over cost. Choose a provider that offers useful features, such as customizable reports, color-coded graphs of document activity, and flexible export capabilities. Also consider whether a provider’s customer support is friendly and available 24 hours a day. Select a platform that is simple to use. Teams will want their attention to be focused on crucial projects and not to learn an intricate tool. It’s also generally cheaper to choose a plan that lets customers cancel at any time.