If you’re planning to make an M&A deal, establish an alliance or strategic partnership, or even raise money for your startup, it’s important that all your vital documents are easily accessible to potential investors during due diligence. Using a virtual data room will help you accomplish that, while reducing the possibility of confidential information being mishandled.

When you are setting up your VDR there are a few steps that you should follow to ensure that it is as efficient as is possible.

Make sure that the information contained in the VDR relevant. Including irrelevant information will only cause confusion for investors, leading to delays and possibly destroying the deal completely. To avoid this, make an index that lists all of the files in the VDR, and maintain it throughout the process. This will ensure that potential investors have access to the latest information, and any discrepancies can be accounted for.

Structure the VDR folders so that users can locate and comprehend what’s being looked at. This will help to prevent confusion during due diligence and can improve the user experience and productivity.

Add a second layer of security to the VDR by making it mandatory to use two-factor verification. This will not only protect against data leaks from hackers, but will also stop hackers from exploiting loopholes in the system and exploiting weaknesses in the security infrastructure. You can also add an additional layer of security by using stealth mode, which hides the users’ activities and allows them access to the VDR without being detected.

https://thatvdr.com/how-to-set-up-a-virtual-data-room-without-problems/